Action Required: Transition to New Eligibility Platform & Fall Sports Deadlines

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Dear Cyclone Families,

As our students prepare to head out for summer break, it's already time to start thinking about the fall athletics season! Starting in the 2026-27 school year, we will transition to Healthy Roster, a new mobile platform for athletic eligibility forms and injury tracking.

This new platform will simplify a number of processes for our families, students, coaches, and athletic trainers. Eligibility forms, with the exception of the sports physical, can now be conveniently completed digitally via the Healthy Roster mobile app. Additionally, the platform streamlines injury tracking and the return-to-play process, ensuring our athletes receive efficient and coordinated care, all while keeping families and coaches in the loop with real-time updates.

Please note that SchoolDoc is still required for general student health and immunization records. PG families must update both profiles each year. Click here for instructions on updating your SchoolDoc profile.   

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Key Dates and Action Steps

• Thursday, May 28: Please watch for an invitation from Healthy Roster (no-reply@notifications.healthyroster.com), which will be sent to the primary contact email listed in your child’s SchoolDoc account. Click the link in the email to download the Healthy Roster app and create your login. If you have not received an email invitation within 24-48 hours (and have checked your spam folder), please email Jacob Loughman, Head Athletic Trainer, at jloughman@portergaud.edu. If you need help setting up your account, click here for a step-by-step guide (select option #2) or access FAQs here. 

• Wednesday, July 15: Deadline to complete all digital athletic forms in Healthy Roster (listed below). Athletes cannot participate until these are complete.

• Thursday, July 23: First official day of fall sports practice for Upper School sports (Middle School teams will begin closer to the start of the school year). 

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Required Athletic Forms (Due July 15)

The following athletic forms will now be accessed, completed, and digitally signed through Healthy Roster: 

• Pre-Participation Physical Form (*this single form must be printed, signed by a physician, and uploaded separately. The process is quick and easy from a mobile device)

• 2026-27 Agreement for Participation 

• Concussion Awareness Form 

• Inherent Risk Form

• Transportation Waiver

Your child will not be allowed to participate in school sports until all forms are completed.

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Middle School Teams

If your Middle School student is interested in playing a fall sport, please take a moment to fill out the form linked below so we can create communication rosters for each team. 

MS SIGN UP FORM

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Upper School Teams

Athletes participating in Upper School sports should have already received communications from their coaches about the upcoming fall season. If you have not received communications or have questions, please email Al Wilson at awilson@portergaud.edu or Casey Crenny at ccrenny@portergaud.edu. 

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Year-Round Teams

Porter-Gaud also offers three year-round sports, and interest meetings for these sports will be held when we return to school in the fall. 

• Sailing (8-12) - David Hood, sailingteam@portergaud.edu

• Equestrian (6-12) - Lindsay Garcia, lgarcia@portergaud.edu

• Sporting Clays (9-12) - Jason Flynn, clayscoach@portergaud.edu

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Have a wonderful summer break, and we look forward to seeing you in August!

Go Cyclones!

Al Wilson, Athletic Director
Casey Crenny, Associate Athletic Director
Jacob Loughman, Head Athletic Trainer